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Leave Request Letter for Annual and Emergency Leave

Pick annual or emergency leave, enter your dates, and get a polite request that counts the days and says who covers your work.

100% private: your files never leave your browserHow to verify it yourself

In short

To write a leave request, choose annual or emergency leave and enter the first and last day, and the builder counts the days and writes a polite request to your manager. You can name the colleague covering your work, then download the letter as a PDF in English or Arabic.

A written leave request gives your manager the dates, the length of your absence and how your work will be covered, in one place they can approve and forward to HR. Even where leave is requested in an HR system, many managers still ask for a short letter, especially for long annual leave, emergency leave or leave around public holidays.

Annual leave is a legal right in every Gulf country. In Saudi Arabia it is at least 21 days a year, rising to 30 days after five consecutive years with the same employer, and in the UAE it is 30 days a year, according to their labour laws. The timing still needs the employer’s approval, which is why a clear request made early matters.

The builder writes two kinds of request. Annual leave is planned in advance and promises a handover before you leave. Emergency leave explains the reason in one line, apologises for the short notice and offers supporting documents. Both count the calendar days between the two dates, first and last day included, and both can name the colleague who covers your duties.

How to write a leave request

  1. 1

    Step 1: Choose annual or emergency leave

    Pick the type of leave. Emergency leave adds a short reason field.

  2. 1-3, 5, 8-2

    Step 2: Enter the dates

    Choose the first and last day of leave. The number of days is counted for you, or type it yourself, for example in working days.

  3. 3

    Step 3: Name who covers your work

    Add the colleague covering your duties, if any, and your manager’s name. The letter updates as you type.

  4. 4

    Step 4: Download and submit

    Download the PDF, sign it if needed, and send it to your manager well before the leave starts.

Zero-Server

Your leave dates and reasons stay private

A leave request may mention a family emergency or a medical reason. The builder runs in your browser, so nothing you type is uploaded and the PDF is created on your device.

Your draft is saved only in this browser after your first change, with no account and no cookie. Press Start blank on a shared computer when you finish.

When to use this leave request

  • Booking annual leave for summer or a holiday season.
  • Requesting emergency leave for a family matter.
  • Taking leave around Eid or national holidays, when managers plan cover early.
  • Confirming a verbal approval in writing for HR.
  • Requesting leave in Arabic or English, depending on your employer.

Frequently asked questions

How far in advance should I request annual leave?

As early as your company policy asks, often two to four weeks for a short leave and longer for a long one. Early requests are easier to approve because your manager can plan cover.

How many annual leave days do I get in the Gulf?

In Saudi Arabia at least 21 days a year, and 30 days after five consecutive years with the same employer. In the UAE 30 days a year. Your contract may give more, so check it.

Does the letter count working days or calendar days?

It counts calendar days from the first to the last day, both included. If your company counts working days, type the number yourself in the days field.

What should I write as the reason for emergency leave?

One short, honest line is enough, such as a family emergency or a medical matter. You do not have to give private details in the letter; offer documents if the company needs them.

Can I write the request in Arabic?

Yes. Switch the letter language to Arabic for a formal Gulf-style request, with an option to add the Hijri date.

Is it free?

Yes. The builder is free, with no watermark and no sign-up.

Which browsers does it work in?

Current versions of Chrome, Edge, Firefox, Safari and Samsung Internet on desktop, Android and iPhone, with JavaScript enabled.