Administrative Assistant Resume Example (ATS-Friendly)

An administrative assistant and secretary resume that shows organisation, accuracy and support to managers, with the office tools and keywords employers and applicant tracking systems search for.

Last updated October 5, 2026

The example

Use this example

Noor Khalil

Administrative Assistant

noor.khalil@example.com · +971 55 000 0015 · Abu Dhabi, United Arab Emirates

Summary

Bilingual administrative assistant with 5 years of experience supporting senior managers with calendars, travel, documents and correspondence. Organised, discreet and skilled in Microsoft Office and SharePoint.

Work Experience

Administrative Assistant, Gulf Holdings, 2021–Present

Manage calendars, travel and correspondence for 3 senior managers, around 60 meetings a month
Set up a SharePoint filing system for 4,000 documents
Prepare minutes for weekly management meetings and track actions to 95% on-time completion

Office Coordinator, Al Waha Trading, 2019–2021

Processed 150 purchase requests and invoices a month with no payment errors

Education

B.A. Business Administration, Abu Dhabi University, 2019

Microsoft Office Specialist: Excel, 2022

Skills

Calendar management, Microsoft Office, Outlook, Excel, SharePoint, Document control, Travel arrangements, Minutes of meeting, Arabic and English

Opens in the free resume builder. Your draft stays on your device.

What employers look for

Administrative roles are about making other people’s work run smoothly. Employers look for evidence that you manage calendars, documents, meetings and requests reliably, often for several people at once.

Show the scope of your support: how many managers, how many meetings or travel bookings a month, how many files or invoices you processed, and which systems you used to do it.

Language and writing skills carry a lot of weight, especially in bilingual offices. Mention correspondence you draft, translation between Arabic and English, and any minutes or reports you prepare.

Technical skills

Calendar and meeting management
Microsoft Office (Word, Excel, Outlook)
Document control and filing
Travel and event arrangements
Minutes and correspondence
Data entry and records
Purchase requests and invoices
Arabic–English translation

Soft skills

Organisation
Discretion
Professional communication
Multitasking

Professional summary examples by experience level

Pick the one closest to your level and replace the details with your own.

Entry level

Organised business graduate with an internship in a busy front office, handling calls, visitor registration and data entry. Skilled in Word, Excel and Outlook, and fluent in Arabic and English.

Mid level

Bilingual administrative assistant with 5 years of experience supporting senior managers with calendars, travel, documents and correspondence. Set up a digital filing system for 4,000 documents.

Senior

Executive assistant with 12 years of experience supporting a CEO and board, managing confidential correspondence, board packs and international travel. Coordinates a team of 4 office staff.

How to match your resume to the job ad and ATS

Check whether the ad is for an administrative assistant, secretary, office coordinator or executive assistant, and use that exact title.
List the software in the ad, such as Outlook, Excel, SharePoint, SAP or Zoho, in your skills section.
Count your support work in every bullet: managers supported, meetings, travel bookings, documents or invoices per month.
Add languages and translation skills near the top when the ad asks for bilingual candidates.

ATS keywords to include

Use the ones that truly match your experience, in the same words as the job ad.

administrative assistant
executive assistant
calendar management
Microsoft Office
document control
travel arrangements
minutes of meeting
office management
data entry
correspondence

Achievement bullets you can adapt

Managed calendars, travel and correspondence for 3 senior managers, coordinating around 60 meetings a month without conflicts.
Set up a digital filing system in SharePoint for 4,000 documents, cutting search time from minutes to seconds.
Prepared minutes and action lists for weekly management meetings and tracked follow-up to 95% on-time completion.
Processed 150 purchase requests and invoices a month with no payment errors in two years.

Common mistakes to avoid

Writing “responsible for office duties” without listing what you managed and for whom.
Leaving out the software you use daily, which is often the first filter.
Forgetting languages, typing speed or translation skills that bilingual offices value.

Before you send your application

Administrative roles may ask for your degree, office software certificates and reference letters. Prepare them as PDFs, and use the same clean format you would use for office documents.

If the portal limits file size, compress the PDF. If it accepts only one file, merge them into one PDF with your resume first.

Frequently asked questions

What is the difference between an administrative assistant and an executive assistant?

An executive assistant usually supports one or two senior leaders with more responsibility, while an administrative assistant supports a team or office. Use the title that matches the ad and your real role.

Should I include typing speed?

Include it if the ad asks for it or if it is high, for example over 60 words per minute in English or Arabic.

Which software should I list?

Microsoft Office, especially Outlook and Excel, plus any ERP, document system or video-meeting tools you use daily.

Is this template ATS-friendly?

Yes. It uses one column, standard headings and real text, so applicant tracking systems can read every line.

How do I show results in an administrative role?

Count what you handled: meetings, bookings, documents, invoices or people supported, and mention time saved or errors avoided.

Are office certifications useful?

Yes. A Microsoft Office Specialist certificate or an office management course strengthens the resume, especially for early-career roles.